After your offering is complete, ongoing shareholder administration is crucial. We handle everything from W-9 collection to dividend payments and IRS filings, ensuring compliance, preserving your REIT status, and allowing you to focus on your business.
REIT Administration helps protect your REIT status by ensuring you never accidentally miss a dividend payment to your accommodation shareholders.
REIT Administration handles tax reporting for all investor payments we administer.
To facilitate a redemption, the issuer only needs to provide the funds and signed notice.
Issuers use our REIT Portal to efficiently upload documents for distribution with just a few clicks.
We facilitate estate transfers and coordinate ownership changes for the shares we place.
We provide supporting documentation to assist with REIT compliance testing.
Dividend payment dates are June 30 for annual payers or June 30 and December 31 for semi-annual payers.
We calculate and invoice dividends six weeks in advance of the payment date. The REIT sends one consolidated payment that we distribute to their shareholders.
REIT Administration prepares and files tax forms 1099-DIV, 1099-INT and 8937. If you require K-1s, we will distribute forms prepared by your tax advisor.
We coordinate the redemption of the shareholders at the election of the REIT. The REIT only needs to provide the funds and the signed notice. We draft the redemption notice, calculate the amount due, initiate the redemption payments, and distribute notices to the investors.
We handle ongoing communications with the investors we source.
We do not require issuers to provide investors with financial statements or operating results after an offering closes, and investors do not expect ongoing periodic reporting. At the issuer’s request, we can facilitate distribution of materials required under Rule 206(4)-2 of the Investment Advisers Act of 1940, as well as privacy notices, Form ADV, proxy materials, and other disclosures.
Issuers can use our portal’s document upload tool to distribute materials in a few easy steps which generates publication confirmations and a formal audit trail. The portal also provides downloadable investor lists to document recipients and allows issuers to withdraw online access when needed.
Our secure investor website enables investors to access communications, documentation, tax forms 1099, K-1, and 8937 and review portfolio activity including purchases, transfers, distributions, and redemptions. We respond to investor inquiries regarding reporting, ownership and transfers, payments and redemptions, outstanding checks, contact and banking updates, electronic consent, and other shareholder administrative matters.
Responds to internal and external audit confirmations.
Maintains records and provides reports to document compliance with the REIT's 100 shareholder test.
Will send demand letters to investors as required by Treas. Reg. Sec. 1.857-8(d)(3) and (e) in the event your advisors determine that ownership concentration exceeds the limits provided by the regulations promulgated under the Code.
Retains annual shareholder records required under Treas. Reg. Sec. 1.857-8(a) for the Preferred Investors.
Facilitates estate transfers and coordinates all accommodation shareholder ownership changes with the issuer.
Prepares the documentation necessary for share transfers.
Verifies that all replacement investors and/or transferees meet the required suitability standards for transfers not resulting from the death of a shareholder or court order.
Our standard practice is to utilize uncertificated shares.
Maintains offering materials and other artifacts in accordance with the Books and Records Requirements of Rules 17a-3 and 17a-4 of the Securities Exchange Act of 1934, including documents subject to the SEC's Marketing Rule as applicable.
Responds to due diligence questionnaires received from the issuer or its third-party service providers.
Our administration processes are built to scale and last, ensuring your REIT remains viable as long as your shareholders are required.
Our advanced IT infrastructure and proprietary management system ensure effective shareholder management and responsive information handling for our accounts and shareholders.
Our comprehensive compliance program is thoughtfully designed to not only meet but consistently exceed applicable securities laws, FINRA requirements, and industry best practices.
Trust REIT Funding to manage compliance, safeguard your investment and efficiently handle administrative tasks, ensuring your REIT remains viable and adheres to regulations.
Our advanced IT infrastructure and proprietary management system ensure effective shareholder management and responsive information handling for our accounts and shareholders.
Our comprehensive compliance program is thoughtfully designed to not only meet but consistently exceed applicable securities laws, FINRA requirements and industry best practices.
Our team of experts is prepared to explore accommodation shareholder solutions.